Initial Planning & Strategy

• Discovery meeting and comprehensive planning intake

• Establishment of event priorities, goals, and overall vision

• Development of a customized planning roadmap and milestone schedule

• Budget creation, management, and ongoing tracking

• Planning timeline management and ongoing project oversight

• Regular planning meetings and consultation calls throughout the planning process

Venue & Vendor Management

• Venue research, recommendations, and site visit coordination

• Sourcing, vetting, and management of all event vendors

• Proposal review, contract guidance, and strategic negotiation assistance (Planner is not providing legal advice)

• Vendor communication and coordination throughout planning

• Scheduling and coordination of tastings, walkthroughs, and planning visits

• Management of vendor deliverables, deadlines, and payment schedules

• Comprehensive vendor production schedule and logistics oversight

Design & Creative Direction

• Custom event design concept and creative direction

• Personalized inspiration boards and design presentations

• Curated color palette, layout planning, and guest experience design

• Rental, linen, tabletop, lighting, and décor sourcing

• Floral design collaboration and oversight

• Floor plan and spatial layout development

• Custom production elements and installation planning

• Design specification management across all creative partners

• Stationery and paper goods consultation through EME Paper Designers

Guest Experience & Logistics

• Guest experience planning from arrival through departure

• Hotel room block guidance and management

• Welcome bag strategy and coordination

• Transportation and shuttle planning

• Event website creation and management

• RSVP tracking support and guest communication guidance

• Concierge-level support for family members, wedding party, and VIP guests

• Development of detailed timelines for clients, vendors, and key participants

Event Management & Coordination

• Final confirmation and production meetings with all vendors

• Creation of comprehensive event-day production schedules

• Management of venue access, load-in, and strike logistics

• Ceremony and reception flow management

• Oversight of all event setup and styling

• Direction of vendors and event staff throughout the event

• Troubleshooting and contingency management

• Management of event-day timeline adjustments and real-time decision making

• Lead planner on-site for the full duration of the event

• Coordination through the final guest departure and vendor breakdown

Included Throughout

• Ongoing communication via email, phone, and scheduled planning meetings

• Recommendations from our curated network of trusted event professionals

• Professional planning guidance and recommendations at every stage

• An experienced EME team dedicated to creating a thoughtful, elevated, and memorable event experience